The Policies and Procedures of the Barony of Small Gray Bear lists the responsibilities and duties of the Baronage.
Section II: Baronage
A. The responsibilities of the Baronage shall include but are not limited to:
– Swearing fealty to the Crown of Gleann Abhann in person or writing.
– Presiding over Baronial events and holding Baronial Courts.
– In conjunction with the Baronial officers, establishing and maintaining such procedures
and customs as are necessary for the internal peace and orderly continuance of the
Barony.
– Complying with all requirements set down in Kingdom Law and Corpora.
B. The duties of the Baronage shall include but are not limited to:
– Act as the representative of the Crown, being the voice of/liaison for the populace of the Barony
with the Crown and the liaison of the Crown to the populace of the Barony.
– Acting as hosts at all Baronial functions be they demos, events or any other activity in which
the Barony as a whole participates, within reason of the Baronage’s mundane schedule.
– Being the head cheerleader/motivator of the Barony
C. The Baronage is expected to attend business meetings and contribute to any discussions or policy
decisions made that may affect the Barony. By the same token, the Baronage is expected to
respect the areas of responsibility of the individual officers.
D. It is expected that the Baronage will be made aware of anything of importance within any of the
Baronial offices as a courtesy. For the Baronage to function effectively as liaison between the
populace and the Crown, they must be aware of problems or potential problems, even where no
specific reporting requirements exist.
Section V: Baronial Succession
C. Transition Procedures:
1. After discussing their resignation with the Crown, the Baronage should announce their resignation to the Baronial populace at a meeting and through recognized official electronic channels. The resignation announcement should include the deadline for applications to the Baronage, the date the polling will take place, and the date of the investiture of the new Baronage.
2. Requirements for Candidacy:
– A candidate must have been an SCA member for the past calendar year.
– A candidate must have been an active member of the Barony of Small Gray Bear residing within its borders for the past calendar year. The candidate’s address of record with SCA, Inc. will be used to determine residency.
– A candidate must be 21 years of age.
3. It is suggested that a minimum of two (2) weeks be given for the application process. Once the application deadline has passed, no new applications can be accepted.
4. Baronage is a weighty responsibility and a serious commitment. Candidates may withdraw their application at any time if they choose.
5. The Baronage will compile a list of pertinent questions to submit to the candidates.
6. Once a list of Baronage candidates has been finalized, the Baronage will send a letter to all of the candidates containing a list of candidates, a copy of the Policies and Procedures of Small Gray Bear, a copy of the Baronage questionnaire with deadlines for the return of the materials and the date of the investiture of the new Baronage.
7. Once the questionnaire has been returned, the questionnaire and official documents will be made available to the populace via official internal Baronial social media. Barony members without access can request a copy via e-mail or U.S. mail from the Seneschal.
8. All Baronage candidates shall attend the Meet the Candidates panel, which will be held in place of a regularly scheduled Baronial meeting. The panel discussion will be scheduled once the polling date has been finalized with the Kingdom Seneschal and the Crown.
9. The Seneschal will coordinate the time and place of the polling with the Kingdom Seneschal and the Crown, and will coordinate the polling procedure with the Kingdom Seneschal.
10. The Seneschal will request a current membership roster from the SCA Registrar. The polling must be held within 30 days of receipt of the roster, or a new roster must be requested.
11. The Seneschal will consult with the Crown to determine if non-member subjects who reside within the Barony may poll.
12. Absentee ballots must be requested from the Seneschal.
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- The deadline to request absentee ballots will be determined in collaboration with Kingdom Seneschal as part of arrangements for the polling.
- Absentee ballots must be returned in advance of the polling so that they can be added to the ballots collected at the polling.
- Absentee ballots must be returned in an envelope with the person’s name on the outside so that the Kingdom Seneschal’s representative can account for the fact that person turned in a ballot.
- If multiple ballots from one household are being submitted, each one must be in its own individual envelope with the person’s name on the outside.
Failure to comply will result in the ballot being rejected.